data room

5 Most Common Users of Virtual Data Rooms


A virtual data room or data room is useful to any company or organization looking to securely store information and share important documents. While any company can use VDR, some industries benefit the most due to the heavy flow of documents in their transactions. Technology and life science companies use data rooms to protect proprietary data. This is also being replicated in other industries as the need to share confidential information continues to increase. Some of the most common users of VDRs include:

1. Life Sciences Industry

Companies in the life sciences industry rely greatly on virtual data rooms to share and distribute sensitive documents. They include firms dealing with medical devices, biotech, and pharma companies that have a lot of intellectual property to protect. Usually, a company in life sciences will collaborate with another company, raise funds, license IP, and work to protect the intellectual property of its portfolio. A VDR will facilitate the company in licensing IP, running clinical trials, fundraising, facilitating strategic partnerships, HIPAA regulation compliance, and mergers and acquisitions with other life science firms.

2. Technology Industry

Companies in the technology industry are shaped by rapid growth and innovation. They constantly need to raise funds, seek to get acquired, or go public in a short period. Such transactions require a secure and controlled way for storing and sharing corporate documents. Virtual data rooms help tech companies in raising venture capital, securely storing their corporate and HR documents, mergers and acquisition transactions, and initial public offerings (IPOs).

3. Legal Firms

Legal firms constantly need to securely share confidential information with their clients, staff, and other interested parties. Due to the sensitive nature of the information, a secure and trusted way of storing and sharing data is vital. Virtual data rooms provide a streamlined solution for legal firms to do this quickly and easily. Virtual data rooms are particularly useful during fundraising, litigation, strategic partnerships, bankruptcy, and mergers and acquisitions.

4. Investment Banks

An investment banker must review huge volumes of data before making any key decision. Having a reliable virtual data room helps in streamlining the deal process while ensuring the client is getting the best offer. Due diligence is part of everyday responsibility and should be handled with care at all times. In this regard, investment bankers often use virtual data rooms for capital raising, sell-side M&A, buy-side M&A, IPOs, and strategic partnerships.

5. Private Equity and Venture Capital

Venture capitalists and private equity firms conduct many types of business transactions. They need to collect and share different kinds of data with various parties in every transaction. Due to the complex nature of financial transactions involved, they must do it securely and safely.  Virtual data rooms become useful during buy-outs, equity investments, exists, investor communications, and partner communications.

In Summary

While the above five industries can get a huge amount of utility out of a virtual data room, the truth is that they are useful to virtually all types of industries and companies. A virtual data room can help to create a safe, secure, and fast way of sharing data with relevant stakeholders, enhancing the decision-making and relationship. They are accessible at all times and can help connect teams remotely, regardless of their geographical locations.

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